Job details

Interim Registrar

North Orange County Community College District

Position Number: SCM987

Location: North Orange Continuing Education - Wilshire Campus

Department: Registrar

Percentage of Employment: 100%

Months of Employment: Temporary One-Year Term

Work Schedule: Monday Friday, 8:00 am 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:

Develops and implements methods and procedures for registration of students throughout the course of the year; coordinates registration processes and activities with student services, information technology, and other personnel as appropriate.

Coordinates Admissions and Records Office operations with programs designed to recruit, enroll and accommodate the needs of students.

Explains and interprets policies and procedures relating to student admissions and records; maintains current knowledge of guidelines, regulations and legislation pertinent to student admissions and records.

Directs the preparation and maintenance of a variety of records and statistical reports related to attendance accounting, admissions, transcripts, graduation, residency, and course repetition; assures the confidentiality of student records in accordance with law.

Ensures the timely and accurate preparation of mandated reports for distribution to campus, District, state and federal offices.

Assists in the preparation of the annual Admissions and Records Office budget; monitors expenditures; prepares fiscal reports as directed.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Organizes, attends, or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Demonstrates sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural and ethnic backgrounds of students.

Performs related duties as assigned.

Primary Purpose:
Under the direction of the college president/provost or appointed designee, this position is responsible for performing a variety of administrative and supervisory duties related to management of the daily operations of a college Admissions and Records office.

Working Relationships:
The Registrar maintains frequent contact with students and with various college and District personnel.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives

Knowledge of state education codes and Title 5 requirements relating to student admissions and records

Knowledge of Family Educational Rights and Privacy Act (FERPA)

Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge of record keeping procedures

Knowledge of appropriate software and databases

Ability to use computer applications including database, spreadsheet, and word processing

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements:
The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Interviews are being held Friday, May 11, 2018. More details to come soon.

Minimum Qualifications:
Possession of a Bachelors degree from a regionally accredited institution in business administration, public administration or related field;

Minimum of two years of supervisory experience in the area of student records and registration services.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:
Administrative or supervisory experience in a community college or other higher education environment.

Experience with enterprise databases and student information systems (eg. Argos, Banner, Datatel, PeopleSoft, etc.)

Working Conditions:
Office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods of time (up to 2-3- hours).

Salary Range: $98,520-$124,656 Annually

Number of Vacancies:

Commitment to Diversity:


Posting Number: 201546P

Open Date: 04/18/2018

Close Date: 5/2/2018

Special Instructions Summary: This is a temporary position subject to change in dates of employment and eligible to limited employee benefits.

The minimum required number of references for this position is three (3).

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate N/A (not applicable). Do not use terms such as see resume or see attached.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the Additional Transcripts I link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

To apply, visit: https://nocccd.peopleadmin.com/postings/2941







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