Job details

Short Term Hourly Clerical Assistant II

Position Number: 9925616
Location: Oakland, United States
Position Type: Secretary and Administrative Assistants

Short Term Hourly Clerical Assistant II

Salary: $20.52 Hourly

Location: Laney College - Oakland, CA

Job Type: Short Term

Job Number: 202600119

Division: L - Student Services

Closing Date: 6/30/2027 11:59 PM Pacific

Class Purpose

Under supervision, performs a variety of general office clerical and reception duties

Examples of Duties

Examples of duties may include, but are not limited to, the following:

Performs a wide variety of clerical work including typing, proofreading, filing, and posting information on records.
Acts as a receptionist, answering the telephone and assisting students, faculty, or the general public, providing information or assistance as required.
Types letters, memorandums, purchase orders, ditto masters, curriculum outlines, or other material, from oral direction, rough draft, copy, notes, or transcribing machine recordings.
Prepares offset and ditto masters and mimeograph stencils.
Collects and accounts for money received.
Maintains simple budgetary control records for department to which assigned.
Operates a variety of office equipment.
Schedules students for testing and counseling.
Corrects and scores a variety of occupational tests.
Prepares basic statistical reports.
Assembles, collates, and staples materials.
Organizes and types campus crime reports.
Maintains records of issuance and return of campus keys.
Maintains departmental attendance records.
Sorts and files documents and records according to predetermined classifications, maintaining alphabetical, index, and cross-reference files.
Performs arithmetical calculations.
Mails out letters, forms, and applications.
Receives, sorts, and distributes incoming and outgoing mail.
Assists in ordering and maintaining adequate stocks of office supplies.
Assists in interviewing new and renewal applicants for financial aid.
Provides students with applications, pertinent information for completion, and assistance in completing application and other forms.
Assists students in calculating their budget.
Reviews applications for completeness.
Provides student with information regarding registration, admission, and courses offered.
Instructs students in correct procedures for completing application forms, registration forms, and other forms such as add/drop cards, withdrawal card, petitions, and change of program cards.
Reviews and checks completed forms for accuracy.
Operates Telephone Console.
Maintains record of calls.
Operates CRT in the entry and retrieval of information.
Performs other related duties as required.

Minimum Qualifications

One (1) year of experience in general office clerical experience.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Knowledge, Skills, and Abilities
Knowledge of:

English usage, spelling, grammar, and punctuation.
Basic arithmetic, filing, and record keeping procedures.
Receptionist and telephone techniques.
Operation of standard office equipment.
The operation and use of personal computers utilizing word processing.

Ability to:

Perform routine clerical work including the ability to spell correctly, use good English, and make basic arithmetical calculations.
Learn to operate office appliances.
Learn office methods, rules, and policies.
Understand and carry out oral and written directions.
Work cooperatively with others and meet the public with courtesy and tact.
Read and write at the level required for successful job performance.
Perform clerical work of average difficulty without close supervision.
Analyze situations accurately and adopt an effective course of action.
Type accurately from clear copy.
Work with speed and accuracy; work cooperatively with others and greet staff and visitors with courtesy and tact.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position:

1. Resume

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

Please note, the District's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Marshniel Chandra at mchandra@peralta.edu.

The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

To apply, please visit https://www.schooljobs.com/careers/peralta/jobs/5531082/short-term-hourly-clerical-assistant-ii

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