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Admissions & Records Clerk (Internal applicants)

Position Number: 7302396
Location: Oakland, CA
Position Type: Admissions/Enrollment

Admissions & Records Clerk (Internal applicants)

Salary: $46,228.80 - $58,405.56 Annually

Location: Berkeley City College - Berkeley, CA

Job Type: Full Time Classified

Job Number: 202600030

Division: B - Student Services

Closing Date: 7/17/2026 11:59 PM Pacific

Class Purpose

Under general supervision, performs duties in student admissions, registration and records maintenance.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

Supports the Admissions and Records area in a variety of duties including data entry, customer service, and telephone support.
Assists students by providing accurate information regarding registration, graduation, and transcript requests.
Assists in the distribution and collection of forms, including petitions for degrees and certificates, credit by examination, and transcripts, etc.
Processes official transcript requests.
Packages official transcripts.
Logs and reconciles payments for official transcripts.
Supports and provides relief for campus staff at each of the four colleges.
Maintains filing system for incoming transcripts.
Verifies student attendance.
Operates a variety of modern office equipment.
Performs other related duties as required.

Minimum Qualifications

One (1) year of experience in student registration, admissions and records maintenance or an equivalent combination of training and qualifying experience that could likely provide the desired knowledge, skills and abilities to perform the duties of the positions.
Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, web sites and e-mail.
Ability to type accurately from clear copy. A word processing and/or spreadsheet skills assessment may be given.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Knowledge, Skills and Abilities:

Knowledge of and ability to interpret and apply the rules, regulations, and policies governing rules, regulations and policies of registration and admissions.
Ability to train and supervise the work of student assistants.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Ability to speak and write effectively.
Ability to analyze situations accurately and adopt an effective course of action.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position:
1. Resume

2. List of three references

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

Please note, the District's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination, including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Elizabeth Palafox at epalafox@peralta.edu

To apply, please visit https://www.schooljobs.com/careers/peralta/jobs/5400000/admissions-records-clerk-internal-applicants

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