Job details

Retail & Senior Accounting Assistant

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Position Number: 6982559
Location: Grayslake, IL
Position Type: Business - Accounting

Retail & Senior Accounting Assistant
College of Lake County

Part Time
REQ-00000781

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Retail and Senior Accounting Assistant

Job Summary:

The Retail and Senior Accounting Assistant operates a cash register, assists customers, receives and checks in merchandise, conducts buy back transactions and maintains an accurate inventory at the Southlake Bookstore. Maintains daily paperwork, processes invoices for accuracy and payment, following up when necessary, reconciles Auxiliary Service invoices and reconciles credit card statements.

Job Description:

Student / Customer Service - 50%

Operates a cash register and processes transactions including cash, check, credit card, and financial aid payments.
Accurately receives and checks in merchandise and merchandise transfers.
Processes customer returns and re-stocks returned merchandise as appropriate.
Provides customer service by responding to questions and assisting students, faculty, and staff.
Updates and distributes department communications and information as needed.
Coordinates with Accounts Payable regarding invoice processing and payment status.

Department Operations and Procedures - 40%

Opens and closes bookstore operations following established procedures.
Prepares bank deposits and daily sales documentation for all Grayslake bookstore locations.
Reconciles credit card statements and resolves discrepancies.
Reviews and processes Auxiliary Services invoices to ensure accuracy with contractual agreements; researches discrepancies, maintains billing records and communications, and submits invoices for payment.
Assists with processing bookstore invoices and submitting them for payment.
Enters required financial aid data; sorts, organizes, and prepares financial aid documentation for submission to the Grayslake bookstore.
Collaborates with bookstore staff to complete inventory counts, semester textbook inventories, and fiscal year-end inventory processes.
Processes departmental charge transactions.
Prices and stocks general merchandise and creates merchandise displays as needed.

Other Duties 10%

Participates in cross-departmental initiatives and campus events
Identifies and recommends process enhancements to improve efficiency and service delivery
Performs other duties as assigned to support department and institutional objectives

Required Qualifications

High School Diploma or equivalent required.
Minimum of two (2) years of retail, finance, accounting, or customer service, preferably in an educational or bookstore environment.
Cash handling experience.
Ability to work at all campus bookstores if needed.
Working proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
Ability to follow instructions, manage multiple tasks, and meet deadlines independently for routine work, with support for new or complex tasks.
Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.

Desired Qualifications

Prior experience working with inventory control systems.
Experience working with computer information systems used for student and employee data and reporting such as Workday.

Work Schedule

8:00am - 1:00pm Monday - Friday

Works occasional Saturdays to coincide with the beginning of semester or Campus events
At times may be used to cover shifts at another campus

Pay

$16.38/hour

Full-Time/Part-Time:

Part time

Total Hours Per Week:

Position Type:

Staff

Job Family:

Classified

Posting Date:

03/06/2026

Expected Start Date:

03/23/2026

Compensation Grade:

B21

Location:

Southlake Campus

Department:

Auxiliary Services Department

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

To apply, visit https://clc.wd5.myworkdayjobs.com/en-US/External/job/Southlake-Campus/Retail-and-Senior-Accounting-Assistant_REQ-00000781-2