Job details

Assistant Vice Chancellor, Fiscal Services

Rancho Santiago Community College District


Salary Range: Grade A: $211,621.07 - $283,592.47

Job Type: Full Time

Job Number: AC25-01364

Location: Santa Ana, CA

Division: DO Business Services

Closing: 3/26/2026 5:00 PM Pacific

POSITION DETAILS

About Rancho Santiago Community College District
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The district includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, the Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
RSCCD's student population is a direct reflection of the diverse communities in the surrounding neighborhoods. As a whole, the district has the honor of serving approximately 55,537 students: 51% Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% are African American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves predominately historically underrepresented students. There is a commitment to foster student centered values among our employees to provide equitable student learning, academic excellence, and workforce development. By delivering high-quality educational programs and student support services, the district ensures that students have the appropriate resources to achieve their goals.

At RSCCD, our mission is to integrate diversity, equity, inclusion, accessibility, and justice into all aspects of student academics and employee relations. Thus, creating transformational experiences that prepares students and employees to engage in the world with a renewed sense-of-self. Through this commitment, Rancho Santiago Community College District strives to cultivate a learning environment that prioritizes respect, to ensure that RSCCD stakeholders feel valued and supported throughout their academic and professional careers.

About the Position
The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, classified staff, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD's mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.
Candidates will foster an inclusive and collaborative institutional culture that engages and supports faculty, classified staff, and students in achieving the college's mission and goals. The candidate should demonstrate the ability to lead and manage teams effectively while addressing the unique needs of diverse individuals within the organization. They should exhibit sensitivity, equity-mindedness, and a commitment to anti-racism in their decision-making and interactions. Through strategic leadership and inclusive practices, they will empower students to reach their educational and career aspirations while ensuring faculty and classified staff are supported in fostering a creative, confident, and thriving community college environment.

Position Overview
Directly responsible to the Vice Chancellor, Business Services for the leadership and administration of all aspects of accounting, disbursement services, budgeting, payroll, contract management, financial reporting and internal and external auditing functions. Also, directly responsible to the Vice Chancellor for other financial matters including financial project management and other business functions as assigned.




Essential Duties and Responsibilities
The duties listed below are essential for this position and illustrate the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

1. Plan, organize, direct and lead activities and the operations of Fiscal Services, assuring compliance with applicable laws, codes and regulations.
2. Develop strategic initiatives for district-wide fiscal management and practices; develop fiscal policies and procedures; interpret laws and advise District and campus staff regarding policies and procedures.
3. Provide leadership and direction for fiscal strategies, accountability, solvency, and sound business practices; provide leadership and assistance to the District's budget planning including the District's Budget Allocation Model, multi-year forecasts and plans, and other budget allocation processes, ensuring all policies, processes and systems are implemented and executed.
4. Direct the development, review and analysis of all district-wide budgets and related documents to assure proper allocations, fund disbursement and compliance with legal requirements.
5. Evaluate and project annual income and expenditures; monitor spending to ensure compliance with established limitations.
6. Coordinate and oversee timely completion of required reports including the CCFS-311 fiscal report, CCFS-320 attendance report, cash flow analysis and other system, state, and federal reports and forms.
7. Ensure that all accounting transactions are performed according to applicable regulations and policy; ensure timely and accurate processing of payments to vendors and deposit of receipts.
8. Serve as the district's Disbursing Officer with the Orange County Department of Education, to whom the District is fiscally accountable. This position has the authority in the legality of expenditures and has access to legal counsel and direct access to the Board under such circumstances.
9. Ensure timely and accurate preparation, production, and distribution of employee payroll checks; ensure the timely processing and records maintenance related to employee leave balances, tax reporting, and payroll deductions.
10. Coordinate and direct financial record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting; maintain proper internal accounting controls over all accounting functions to safeguard District assets, and establish accuracy and reliability of financial data; coordinate audits and direct and participate in the review and auditing of financial statements, records and reports to assure accuracy, completeness and compliance with Generally Accepted Accounting Principles.
11. Ensure proper and timely resolution of fiscal issues and discrepancies.
12. Ensure contract compliance with federal, state codes and laws, and District Board Policies and Administrative Regulations and overall management of all District contracts.
13. Lead, assess, and mentor team members to ensure daily operations excellence and encourage and inspire creativity.
14. Responsible for or effectively recommends the hire, transfer, suspension, lay-off, recall, promotion, assignment, discipline, training, professional development, and evaluation of assigned staff.
15. Responsible for administering collective bargaining agreements and compliance with District policies, rules and regulations regarding personnel.
16. Provide consultation, technical expertise, and advice to administrators, faculty, staff, and outside agencies concerning fiscal operations and activities; respond to inquiries and provide detailed information concerning accounts, funds, budgets, transactions, records, standards, principles, laws, codes, regulations, policies and procedures.
17. Innovate and implement new ideas for continuous improvement, including process enhancements that reduce costs, strengthen stakeholder satisfaction, and/or improve the effective delivery of fiscal services.
18. Advocate for the technological needs of all Business Services.
19. Maintain communication with District and college personnel, governmental agencies and various outside organizations to exchange information, resolve conflicts and issues and coordinate fiscal operations.
20. Make oral presentations, provide information regarding the fiscal services of the district; represent the District/department at meetings as assigned.
21. Serve on and provide information for a variety of committees; serve as liaison for the Fiscal Services department with other departments, divisions, and outside agencies.
22. Assist with general obligation bond and Certificates of Participation transactions, including financial analysis and reports, preparation for and participation in bond rating assessment interviews with external agencies, and construction program fiscal management.
23. Perform other duties as assigned and serves as backup to the Vice Chancellor, Business Services.

Knowledge and Abilities

Knowledge of:

1. Budget development and analysis, accounting internal controls, contract administration, purchasing and accounts payable procedures.
2. Governmental Accounting Standards Board pronouncements and Generally Accepted Accounting Principles as they relate to governmental agencies.
3. Financial information software applications and systems and their use in financial analysis and reporting.
4. California Education Code and Title 5 requirements relating to budget and accounting.
5. Community College Budget and Accounting Manual.
6. Accounting and record keeping procedures.
7. Principles of supervision, training, performance evaluation, team building, motivation, and conflict resolution principles.
8. Effective and concise verbal and written communication skills.
9. English usage, spelling, grammar, and punctuation.

Ability to:

1. Plan and evaluate activities and programs.
2. Conduct research and articulate results; clearly communicate ideas and recommendations; write clear and concise reports, presentations, and related communications.
3. Interpret, apply, and explain rules, regulations, policies, and procedures.
4. Analyze situations accurately and adopt an effective course of action.
5. Develop and implement procedures that improve efficiency and ensure compliance with applicable laws, codes, regulations, policies, and procedures.
6. Manage multiple projects while meeting schedules and timelines.
7. Communicate effectively both orally and in writing.
8. Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities.
9. Establish and maintain cooperative working relationships with college and district personnel, vendors, professional colleagues and representatives from various outside agencies.
10. Oversee, direct, and coordinate the work of assigned staff.
11. Review and evaluate employee job performance, effectively supervise assigned staff, and foster a teamwork environment.

QUALIFICATIONS

Education and Experience
Bachelor's degree from an accredited college or university and five (5) years of recent, increasingly responsible experience in budgeting and accounting services for a public agency OR Master's degree/Doctorate degree from an accredited college or university and three (3) years of recent experience in budgeting and accounting services for a public agency. Supervisory experience is required, including at least three (3) years of direct supervisory experience while managing a mid- to large-sized complex budget and accounting department within a public agency, with demonstrated skills in leadership, multi-year financial analysis, forecasting and planning, and developing and carrying out strategic initiatives. Possession of a current and valid Certified Public Accountant license is required.

Desirable Qualifications
Possession of a graduate degree in business administration, accounting, finance, or related field from an accredited college or university is desired. Knowledge of California Community College regulations and experience working in a participatory governance educational environment are desired.
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

APPLICATION PROCESS

To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.

A Complete Application Packet Must Include the Following:

1. RSCCD Online Application
2. Cover Letter
3. Resume - details all relevant education, training, and other work experience
4. Academic Transcripts (Unofficial copies of undergraduate, graduate, and post-graduate transcripts).

Foreign Degrees

Transcripts from countries other than the United States must be evaluated by an agency that is approved by or a member of the National Association of Credentials Evaluation Service (NACES) or the Association of International Credential Evaluators, Inc. (AICE), or Commission on Teacher Credentialing (CTC).

Application Screening
In addition to the requirements and responsibilities listed, the following criteria (as appropriate) may be considered in selecting candidates:

1. Education experience breadth and depth.
2. Work experience breadth and depth.
3. Demonstrated leadership capabilities.
4. Program development.
5. Community involvement.
6. Demonstrated experience in working with a diverse socio-economic community.
7. Demonstrated ability to work cooperatively with others.

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.
Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.

Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Disability Accommodations

Individuals who require reasonable accommodations in the Application or Interviewing Process in accordance with ADA should notify the Recruitment Office in the Human Resources Division at least two days prior to the closing date, by calling (714) 480-7455.

Conditions of Employment
The selected candidate is required to complete the following before employment as part of the onboarding process:

1. Present original documents for proof of eligibility to work in the United States.
2. Provide a certificate of Tuberculosis Exam.
3. Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
4. Submit official transcripts.

EEO STATEMENT

The Rancho Santiago Community College District (RSCCD) is an equal opportunity employer. The policy of the District is to encourage applications from persons who are economically disadvantaged and individuals belonging to significantly underrepresented groups within the District's workforce, including ethnic and racial minorities, women, and persons with disabilities. No person shall be denied employment because of ethnicity or race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or political or organizational affiliation.
RSCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional employment offer is made to you. After making a conditional offer and running a background check, if RSCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.



To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/5236783/assistant-vice-chancellor-fiscal-services




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