Job details

Rural Education Office Manager

Position Number: 6688487
Location: Spokane, WA
Position Type: Administrative Vice Presidents

Rural Education Office Manager

Community Colleges of Spokane

Location: SCC Colville Campus Colville

Department: SCC Rural Education

Salary Range: $4,027 - $5,398

Starting salary for this position is: $4,027 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 11/17/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Rural Education Office Manager

JOB SUMMARY

Under general direction of the Dean of Rural Education, this position performs administrative duties, provides administrative support, represents the Rural Education division, and provides counsel and direction on behalf of the dean to department chairs, faculty, college administration, staff, and students with little or no supervision.

The Office Manager is responsible for planning, organizing, assigning, and supervising varied and extensive processes related to divisional needs and facilitating the flow of office work between the dean, department faculty, and support staff.

DUTIES AND RESPONSIBILITIES

Serve as the confidential assistant to the Dean of Rural Education. Provide administrative support to the dean, including but not limited to: coordinating office operations, monitoring administrative deadlines, keeping the supervisor's calendar, making travel arrangements, screening and distributing mail, screening calls and visitors, maintaining personnel and other filing. *
Organize, implement, and supervise the construction of classes and class schedule maintenance. Establish class scheduling and contract generation timelines, calendar, and distribute information to affected team members. *
Interpret, counsel, and implement institutional policies for employees of the division, students, and other college personnel. *
Oversee purchase and travel card accounts, following district policies and procedures for issuing cards, making purchases, and reconciling card statements. *
Acts as a liaison and coordinate on dean's behalf with senior management, faculty, staff and district personnel. *
Serves as division records management officer to generate and maintain reports and files; installs filing systems; arranges for record classification; retention, and disposition ensuring confidential material is always secure. *
Supervise classified, part-time hourly and work student students (train, schedule, evaluate, discipline and respond to grievances). Adhere to classified rules, collective bargaining agreements, and all district rules and regulations ensuring efficient operations. *
Responsible for ensuring assigned staff adhere to acceptable behavior and performance standards. Demonstrate that assigned staff have been informed on how behavior and performance will be assessed, receive timely and accurate feedback regarding performance, and any observed performance and behavioral problems are corrected promptly. *
Prepare, and review overload and adjunct faculty contracts for quality control, including checking budgets and amounts in alignment with district policies and procedures. *
Oversee the coordination and compilation of student evaluations of faculty for the tenure review process, post-tenure evaluation, and adjunct faculty. *
Review, evaluate, and administer the process of tracking faculty and staff evaluation deadlines while adhering to the collective bargaining agreements. *
Oversee the design and organization of office space, including assessing needs for equipment, furniture, and supplies. Manage procurement and maintenance processes to support operational efficiency. Coordinate room assignments and ensure appropriate security measures are in place for the division. *
Monitor budgets as applicable, ensuring fiscal responsibility of budgets, informing the dean or individual managers of budget status. Assist in developing new budgets. *
Assists in planning and participates in department, division, and college committee meetings as requested by the dean. *
Ensure all division new hires experience smooth and effective onboarding. Prepares office materials, supplies, and equipment for division faculty and staff. Retains records and controls division equipment inventory. *
Model professional decorum and mutual respect in all personal interactions. *
Complies with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *
Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

Customer Focus
Manages Complexity
Action Oriented
Optimizes Work Processes
Organizational Savvy
Situational Adaptability
Manages Ambiguity
Builds Networks

Learn more about our competencies.

MINIMUM QUALIFICATIONS

Associate's degree or higher from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
Experience in office management and supervision.
Experience in records management.
Proficiency in Microsoft Office products.
Ability to establish and maintain effective relationships.
Ability to prepare clear, concise correspondence and reports.
Excellent communication skills both orally and in writing.
Excellent project management and organizational skills.
Excellent interpersonal skills- the ability to create an effective working environment through positive interaction, clear communication and recognition of the value of each individual.
Ability and willingness to give and take direction.
Ability to make independent decisions in the absence of the dean.
Ability to understand, track, and monitor budgets.
Ability to represent the dean and department in a professional manner.
Ability to handle multiple deadlines and priorities in an executive setting.
Ability to record, transcribe, edit and distribute meeting minutes.
Ability to coordinate schedules and manage space under limited supervision.
Ability to work independently and prioritize tasks.
Ability to maintain a high level of workplace confidentiality.

DESIRED QUALIFICATIONS

Experience in a higher education setting.
Bachelor's degree from an accredited institution
One or more years of supervisory experience involving responsibility for planning, organizing and coordinating work in an office.
Four years of progressively responsible experience in office, secretarial, or general administrative work.
Possess knowledge regarding federal, state and community college policies and procedures including Spokane Colleges purchase and travel procedures.
Familiarity with ctcLink (PeopleSoft).
Familiarity with inventory control techniques.

PHYSICAL REQUIREMENTS

Work is performed in a normal, temperature-controlled office environment.
Work is sedentary in nature.
Frequent use of computer and exposure to terminal screens.
Visual focus and strain.
Work directly with students/clients.
Frequent repetitive hand/wrist motions and finger manipulation.
Frequent oral and auditory communication with others.
Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.[JJ3]

CONDITIONS OF EMPLOYMENT

Full-time schedule (12-month, 40-hours week).
6-month probation period.
This position is overtime eligible.
Criminal background check required.
This position is covered under a collective bargaining agreement. Membership is optional.
Work location is Colville, WA

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information
Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

Cover letter - addressing your qualifications relevant to the responsibilities of this position.
Resume.
References - the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, veteran or military status, or use of a trained guide dog or service animal. This policy is in accordance with state and federal laws including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / ccs.titleix@ccs.spokane.edu.

To apply, please visit: https://careers.ccs.spokane.edu/jobs/rural-education-office-manager-colville-washington-united-states