Job details

Community College of Allegheny County
  • Position Number: 2779762
  • Location: Pittsburgh, PA
  • Position Type: Secretary and Administrative Assistants

Administrative Assistant (Reg FT)

Position Title: Administrative Assistant (Reg FT)

Department: Campus President

Campus: College Wide

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Work hours (for hourly positions): Monday - Friday 8:30 am - 4:30 pm. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: EXCL - Administrative Assistant - $41,646

Job Category: Executive Administration Staff

Employment Type: Regular Full-Time

Job Slot: 0627

Job Open Date: 12/17/2021

Job Close Date: 1/21/2022

General Summary: Performs advanced paraprofessional assistance to the Executive Director; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

Job Specifications: Associate's degree or completion of at least 60 college credits, Bachelor's preferred. Minimum of 5 years experience in similar responsible paraprofessional administrative position; excellent organization and communication skills; ability to maintain confidentiality; ability to work under limited supervision. Knowledge of Microsoft Word and Outlook is essential. Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.


1. Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the department office.

2. Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing file.

3. Interpret and explain College and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate.

4. Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.

5. Perform accounting functions related to accounts payable or receivables.

6. Maintain time card and payroll records including employee evaluations and disciplinary actions; maintain personnel files and records.

7. Order and purchase supplies for the department.

8. Participate and assist in the administration of a department budget; compile annual budget requests, and recommend expenditure requests for designated accounts.

9. Assist with preparation of meetings, including posting notices, preparing the agenda, assembling background materials, and typing minutes of meetings as assigned.

10. Plan, assign and supervise the work of assigned clerical personnel; assist with the completion of performance evaluations of assigned personnel; train staff in office methods and procedures.

11. Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.

12. Assist in developing department policies and procedures in order to meet department objectives.

13. Perform other duties as assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

Vaccination: Effective November 1, 2021, as a condition of employment, all new employees of Community College of Allegheny County must be fully vaccinated against COVID-19 and provide proof of their vaccination or have received an approved exemption to be an employee. Prospective employees who are offered a position can request an exemption from this vaccine requirement for religious or documented medical reasons. Exemption requests will be reviewed for approval on a case-by-case basis by the Office of Human Resources.

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