Job details

Scholarship & Outreach Coordinator

Position Number: 7044020
Location: Lake Jackson, TX
Position Type: Development and Fund Raising

Scholarship & Outreach Coordinator

Salary Range:
Position Type: Full Time
Category: Admin - Clerical

Description

Classification Title:

Scholarship & Outreach Coordinator

Pay Grade Level

Grade 11

Department:

Brazosport College Foundation

Physical Demands:

Able to traverse campus, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, hearing, and talking.

Job Summary/Basic Function:

The Scholarship & Outreach Coordinator manages and coordinates scholarship programs and outreach efforts for Brazosport College and the Brazosport College Foundation. The position ensures effective stewardship of donor funded scholarships, promotes awareness of scholarship opportunities, and supports student access and success. This position serves as a member of the Brazosport College Foundation staff and supports fundraising activities and initiatives led by the Foundation to advance institutional priorities and enhance student success.

Coordinates all aspects of the scholarship program, including application cycles, eligibility review, and award processes
Manages and maintains scholarship software and databases to ensure accuracy, integrity, and reporting capability
Matches student applicants to available scholarship opportunities based on eligibility criteria
Coordinates scholarship budget tracking, reconciliation, and reporting
Submits scholarship award recommendations to Financial Aid for processing to student accounts
Maintains scholarship records, files, and documentation to ensure compliance with donor intent and institutional policies
Submits scholarship recommendations to scholarship committee, upon approval to Financial Aid for processing
Collaborates with the Executive Director and Director of Board & Donor Relations to establish and maintain scholarship agreements with donors
Ensures compliance with donor intent and scholarship criteria
Coordinates scholarship stewardship activities, including:
- Student thank-you letters to donors
- Scholarship recipient communications
- Donor impact reporting
Serves as liaison between donors and the College regarding scholarship-related matters
Chairs and coordinates the Scholarship Awards Committee
Facilitates review processes, selection timelines, and committee communications
Ensures fair, consistent, and transparent selection practices
Develops and implements outreach strategies to increase awareness of scholarship opportunities
Conducts outreach to:
- Area ISDs and dual credit partners
- Prospective and current students
- Community organizations and stakeholders
Represents Brazosport College and the Foundation at recruitment and community events
Collaborates with marketing and recruitment teams to promote scholarship opportunities
Partners with Student Success, Enrollment Services, and Foundation teams to align scholarship efforts with student success goals
Serves as liaison with IT and software vendors for scholarship systems support
Develops reports, dashboards, and analytics to monitor scholarship utilization, trends, and impact
Serves as an active member of the Brazosport College Foundation staff, contributing to fundraising initiatives by supporting donor engagement, scholarship development, stewardship activities, fundraising events, and advancement strategies aligned with the Foundation's strategic priorities.
Participates in professional development to stay current on scholarship best practices and technology
Maintains confidentiality and adhere to FERP A and institutional policies
Perform other duties as assigned

Qualifications

Minimum Qualifications:

Bachelor's degree
Minimum of two (2) years of experience in higher education, advancement, student services, or related field
Experience with scholarship management systems and/or donor relations preferred
Required Knowledge:
- Scholarship administration and donor-funded program management
- Database and software systems (e.g., Award Spring or similar platforms)
- Microsoft Office Suite and data management tools
- Customer service principles in a higher education setting
Strong organizational and project management skills
Ability to manage multiple deadlines and processes simultaneously
Excellent written and verbal communication skills
Data analysis and reporting skills
Relationship-building and stakeholder engagement
Work collaboratively across departments and with external partners
Exercise independent judgment and maintain confidentiality
Coordinate complex processes with attention to detail
Engage effectively with students, donors, and community partners

To apply, visit https://www.paycomonline.net/v4/ats/web.php/portal/C3B2B056DC3ED5A1D17132585A7FF495/jobs/76028