Job details

Senior Accounting Assistant

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Position Number: 6887407
Location: Grayslake, IL
Position Type: Business - Accounting

Senior Accounting Assistant
College of Lake County

Full Time
REQ-00000723

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Senior Accounting Assistant

Department:

Auxiliary Services Department

Position Type:

Staff

Job Family:

Classified

Job Summary:

The Senior Accounting Assistant maintains financial paperwork for the Bookstore/Auxiliary Services Departments. Processes invoices and credits while updating bookstore's inventory control system. Enters data into the accounts payable system of the college and maintains various forms of daily paperwork. This position will work with the Finance Department concerning reports and accounts payable projects. This person would perform retail cashiering tasks during busy times and answer level two questions of customers at our retail operation.

Posting Date:

01/29/2026

Expected Start Date:

02/13/2026

Compensation Grade:

B21

Full-Time/Part-Time:

Full time

Location:

Grayslake Campus

Total Hours Per Week:

Job Description:

Department Operations and Processes - 60%

Process invoices and credit memos ensuring pricing and receivables are correct.
Follow up with receiving and/or buyers for accuracy.
Complete reports for Finance office and other departments.
Research and resolve monthly vendor statements.
Follow up with vendors to resolve issues pertaining to past due invoices, credit holds, service or tax charges, etc.
Work with college AP to resolve issues pertaining to unbalanced accounts.
Maintain vendor files and various logs.
Maintain safe, schedule safe counts, request change orders.
AR work as needed
Credit card reconciliation.

Student/Customer Service -15%

Operate cash register and provide customer service by phone.
At times open the daily operations and provide customer service support to customers and student workers, answering questions pertaining to course materials and all other merchandise.
Answer level 2 questions and direct customers to appropriate departments.
Guide student workers on store practices if needed

Data Entry - 20%

Enters data into bookstore's inventory control system, prepare paperwork and differentiate what is sent to Accounts Payable and what is entered by bookstore.
Prepares Daily Sales paperwork and deposits for Finance Retrieval
Prepares reporting to departments and vendors

Other - 5%

Travel to other locations to cover shifts if need-infrequently
Other Duties as assigned

Required Qualifications

A high school diploma or equivalent.
A minimum of two (2) years of office experience including experience in Accounts Payable/Accounts Receivable.
Cash handling and reconciliation experience.
Excellent communication and organizational skills.
Excellent customer service skills.
Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications

Prior experience working with inventory control systems.
Ability to travel to other locations and cover night shift as needed.
Willingness to learn new things.
Bilingual in Spanish and English

Schedule

8:00am - 4:30pm

Work schedule may allow for limited flexibility, subject to departmental needs.

Pay

$16.38/hour

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

To apply, visit https://clc.wd5.myworkdayjobs.com/en-US/External/job/Grayslake-Campus/Senior-Accounting-Assistant_REQ-00000723-1