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Senior Facilities Planner
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Position Number: 3649070
Location: Walnut, CA
Position Type: Facilities Management

Senior Facilities Planner

Position Number: CM-153-2021
Department: Facilities Planning and Management
Job Category:
Time (Percent Time):
Term (months/year):
Current Work Schedule (days, hours): Monday - Friday, 8:00am - 5:00pm
Salary Range: M-15
Salary: M-15Steps 1 - 6: $140,160 - $154,944 Annual
Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.
Open Date: 10/24/2022
Initial Screening Date: 11/21/2022
Open Until Filled: Yes

Application Procedure:
Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt.SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed rsum that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
5. Optional - Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Health & Welfare:
Mt. San Antonio College offers a competitive and excellent benefits package providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change. Please visit the Mt. San Antonio College Benefits Website for further information.

Basic Function/Overview:
DEFINITION:
Under the direction of the Director-Facilities Planning & Management, plan, organize, control and direct operations and activities involved in the development and maintenance of district-wide facilities master plans, environmental impact reports, precinct master plans, area master plans, conceptual site and building plans for major and minor capital outlay projects, and architectural programming, conceptual scope, schedule and budget plans for individual projects; oversee the development and maintenance of utility and infrastructure master plans; Direct the efforts of architects, interior designers and specialty consultants; lead planning meetings to ensure that facilities planning efforts are correctly and effectively integrated with other campus wide planning efforts; Develop and maintain campus design standards for architectural elements, furniture, fixtures and equipment, mechanical, electrical and plumbing, and other building and site related standards; develop policies and procedures to ensure that the highest standards of quality are maintained in planning and construction documents, Ensure effective communication within the planning team and with campus constituent groups and leadership, participate in the Facilities Advisory Committee meetings, and chair meetings in the absence of the Director, Oversee compliance with the National Pollution Discharge Elimination System, and California Environmental Quality Act; monitor and document mitigation measures identified in environmental impact reports; Maintain record documents related to all campus construction, and manage the facilities plan room.

Essential Duties/Major Responsibilities:
1. Oversee the development, preparation, distribution and approval of facilities master plans, utility and infrastructure master plans, precinct master plans, area master plans, five year construction plans, the campus wide space inventory, initial project proposals, and final project proposals, and other capital outlay documents and reports required by the California Community College Chancellors Office.
2. Oversee the architectural programming process for new major capital projects. Monitor compliance with State space utilization standards and industry standards and trends in higher education architecture, and alignment with building user needs.
3. Prepare planning scenarios for major capital projects using the California Community Colleges FUSION software.
4. Ensure that facilities planning efforts are effectively integrated with other campus wide planning efforts. Represent facilities planning and management on planning teams related to the district strategic plan, academic and/or educational master plans, technology master plans, and other targeted planning efforts.
5. Evaluate facilities resource requests submitted by campus groups, and prepare initial feasibility and cost studies for review by campus committees. Interact with various campus groups and conduct project planning meetings to determine the necessary scope of work and preliminary budget and schedule for minor capital, alteration, infrastructure, and other projects. Prepare written reports and preliminary planning documents that clearly identify the initial scope of work and design intent for assigned campus projects. Communicate effectively with project users and interested groups to ensure that expectations are clearly identified and documented.
6. Oversee the preparation of Environmental Impact Reports and other documents as required by the California Environmental Quality Act (CEQA). Oversee the environmental mitigation efforts, and prepare documentation as necessary to demonstrate compliance with CEQA, and other environmental requirements.
7. Manage the Colleges compliance efforts related to the National Pollution Discharge Elimination System (NPDES), monitor efforts to prepare and comply with Storm Water pollution Prevention Plans, and act as the Colleges legally responsible person related to NPDES issues in the absence of the Director.
8. Prepare initial project data reports, and maintain a database of all facilities projects. Identify and evaluate secondary effects and space planning constraints related to new project requests. Prepare reports that clearly document planned changes in the use of campus teaching and office space.
9. Participate in campus efforts to monitor space utilization, prepare reports to monitor changes in utilization and the associated effects on capacity load ratios and future project plans.
10. Prepare and distribute project update reports for all active projects. Interact with construction project managers to identify near-term construction impacts. Maintain web access to construction project information.
11. Develop and maintain campus design standards, including architectural, mechanical, electrical, and plumbing systems, furniture, fixtures and equipment, utilities and infrastructure, and environmental and sustainability.
12. Prepare construction documents and specifications for small facilities improvement projects.
13. Utilize software systems to maintain accurate project records, including daily and weekly activities, project schedules and cost information, and other project communication.
14. Manage communications, planning activities, personnel and resources to meet project and program needs and assure smooth and efficient activities; establish and maintain related time lines and priorities; develop policies and procedures to ensure that planning goals are accomplished and that decisions are made at the appropriate level.
15. Provide technical information and assistance to the Director, Facilities Planning and Management concerning administrative activities, needs and issues; assist in the formulation and development of policies, procedures and programs.
16. Prepare a variety of records and reports related to planning efforts, projects, estimates, equipment, buildings, facilities, systems, inspections, budgets, employees and assigned activities.
17. Communicate with personnel, administrators, outside organizations and the public to exchange information, coordinate activities and resolve issues or concerns.
18. Operate standard office equipment including a computer and assigned software; drive a vehicle to conduct work.
19. Attend and conduct various meetings as assigned; serve as a member of the Facilities Management Team.

Other Duties:

Knowledge Of:
1. Facilities Master Planning, California Community College Capital Outlay program requirements, and integrated planning in Higher Education.
2. Planning, organization and direction of operations and activities involved in the planning, design and construction of College facilities, utilities, systems and equipment.
3. Proper methods, techniques, materials, tools and equipment used in the construction trades.
4. Construction specifications institute work breakdown structure, and principles of construction estimating.
5. California Field Act requirements as they apply to community college construction.
6. Oral and written communication skills.
7. Applicable laws, codes, rules, regulations, policies and procedures.
8. Record-keeping and report preparation techniques.
9. Principles and practices of contract administration.
10. Interpersonal skills using tact, patience and courtesy.
11. Operation of a computer and assigned software.
12. Basic budget preparation and control.

Skills and Abilities:
1. Plan, organize, control and direct operations and activities involved in the planning and design of College facilities, utilities, and systems.
2. Coordinate related communications, projects, planning activities, personnel and resources to meet project needs and assure smooth and efficient activities.
3. Supervise and evaluate the performance of architects, engineers, planning consultants, and assigned personnel.
4. Estimate labor, material and equipment requirements for projects and activities.
5. Inspect planning and design work product for accuracy, completeness and compliance with established requirements.
6. Monitor and assure compliance with contract specifications for design and construction activities.
7. Communicate effectively both orally and in writing.
8. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
9. Establish and maintain cooperative and effective working relationships with others.
10. Operate a computer and assigned software.
11. Analyze situations accurately and adopt an effective course of action.
12. Meet schedules and time lines.
13. Work independently with little direction.
14. Plan and organize work.
15. Oversee and participate in the preparation of various records and reports.

Minimum Qualifications/Education & Experience:
Bachelors degree in one of the following: architecture, regional and urban planning, business administration or related field and five (5) years of experience in facilities planning in higher education. Masters degree in Architecture or Regional Urban Planning is preferred. Experience developing facilities master plans in the California community colleges is highly desired.

Equivalencies:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents occasionally work in the field and are exposed to loud noise levels, inclement weather conditions, confining workspace, chemicals, electrical and/or mechanical hazards, and hazardous physical substances and fumes. Incumbents may interact with staff, students, and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards:

Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report.

The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:
A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

LONG DISTANCE TRAVEL FOR INTERVIEWS: Should you be invited to an interview, please contact our office to discuss an accommodation option if attending the interview would require you to travel in excess of 150 miles one way from your residence.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the National Association of Credential Evaluation Services Website.

Inquiries/Contact:
Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: employment@mtsac.edu

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:
To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website to complete and submit your application for this position.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

To apply, visit https://hrjobs.mtsac.edu/postings/10000