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Department Secretary (PPT) - Madera Community College Center
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Position Number: 1192616
Location: Fresno, CA
Position Type: Other Administrative Positions

Department Secretary (PPT) - Madera Community College Center

Salary
$17.49 Hourly

Location
Madera Community College Center, CA

Job Type
Permanent

Division
MC Office of Instruction and Student Services

Job Number
2018023

Closing
4/13/2018 11:59 PM Pacific

Definition
Under direction performs basic to moderately difficult secretarial and clerical duties.

Examples of Duties/ Essential Job Functions
Performs a wide variety of secretarial work, including typing, proof-reading, filing, checking, drafting correspondence and recording information from rough drafts, notes, or general instructions. Files materials, prepares mailings, and duplicates materials. Tracks budget expenditures and money collected. Operates a variety of office machines including copiers, calculator, switchboard, folding machines, etc. Answers telephone and serves as office receptionist. Schedules and cancels appointments. Enters and retrieves data from computer system in appropriate format. May perform other related duties as needed.

Employment Standards/ Minimum Qualifications

Education: Formal and informal education equivalent to completion of the twelfth grade.

Experience: Responsible secretarial/clerical experience in an office environment.

Knowledge and Abilities: Ability to operate standard office machines and equipment. Knowledge of modern office practices. Knowledge of and ability to employ correct English usage, spelling, grammar and punctuation. Skill to accurately type at a sufficient speed to maintain work flow. Skill to employ simple mathematical techniques. Ability to assign, monitor, and review the work of others. Ability to receive and follow instructions and appropriately interact with student, staff, faculty and the public. Ability to learn and apply college and district policies and procedures.

Examination Process
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of Supplemental Questions to evaluate your education, training and experience relative to the required knowledge, skills and abilities for the position. Answers should be as complete as possible, as no additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the examination process.

The examination process will include a competency exam (55% weight) and an oral interview exam (45% weight). Of those achieving a passing score on the competency exam, only the 15 highest scoring candidates, plus ties, will be invited to the oral interview exam. Passing score is 75% out of 100% on each examination section

TESTING TENTATIVELY SCHEDULED FOR MAY 4, 2018.

To move forward in the selection process, you must complete an online application through this web site. Resumes may be uploaded but cannot be used in place of a completed application.

Candidates who attain a passing score on each part of the examination will be placed in rank order on district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The eligibility list will be used to fill part-time vacancies at Madera Community College Center ONLY for at least six months.

The examination process / examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

State Center Community College District Disclaimer:

Classification and Compensation Study

State Center Community College District is currently conducting a classification and compensation study through a third party vendor, Reward Strategy Group. A classification and compensation study is primarily designed to focus on the internal and external equity of both the structure by which employees are compensated and the way positions relate and compare to one another across the organization. The Study is expected to be completed by June 2018 and there may be changes to employee's job titles, duties, FLSA status and possibly salary.

State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.

To Apply, visit:
https://www.schooljobs.com/careers/scccd/jobs/2024701/department-secretary-ppt-madera-community-college-center