Job details

Compliance Officer

San Mateo County Community College District


Posting Number: 2014977S
Department: Accounting
Location: District Office
Position Number: 1C0278
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $122,688 (annual)
Max Salary: $155,388 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, success, equity, and social justice for our students are longstanding goals. The Districts Students First Strategic Plan is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.


The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.


Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.


The Position:
The Compliance Officer performs professional internal auditing and compliance work. Reporting to the Chief Financial Officer, the Compliance Officer's responsibilities include the supervision of internal auditing and compliance functions, as well as complex procedural review and implementation. The Compliance Officer leads an internal audit group relating to internal audit and compliance activities for the District to determine the adequacy of the institution's systems of internal control and the degree of compliance with internal controls, policies, procedures, regulations, and laws; to determine the efficiency and effectiveness of financial, administrative, and academic management; and to perform other duties as specified by the Chief Financial Officer. Public contact is extensive, and involves staff, students, auditors, contractors, outside educational institutions, businesses and community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity are required to analyze data and develop resolutions to a variety of minor and major problems that occur. The consequences of errors in judgment can be costly in employee time, public relations and/or institutional funding; however, administrative controls limit the risk of serious consequences in loss of revenue. A Compliance Officer can supervise the work of accounting paraprofessional, clerical and other staff as assigned.


Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Develops and conducts training for District staff on fraud prevention

2. Maintains a degree of independence from other functions in a manner sufficient to provide positive integrity of responsibilities

3. Prepares an annual audit plan and audit accomplishment report

4. Determines the priority of audits

5. Develops and implements internal control functions to appraise the soundness, adequacy, and application of accounting, financial, management, and other operating controls. Make recommendations for improvements

6. Assists in the development of District policy and procedures related to finance and accounting, and revisions to existing policies. Evaluates and ensures that cash handling procedures are adequate and reviews internal controls

7. Reviews implementation of policies and procedures

8. Trains administrators and staff on policy and procedures related to finance and accounting

9. Coordinates audit activity with the Districts independent auditors. Assists District administration with preparation and coordination for external audits and serves as a liaison with external auditors as requested. Assists internal and external auditors in preparation of final reports as needed; assists staff in fiscal year-end closing of District records and preparation of year-end reports. Compiles financial data for internal and external audits

10. Conducts special investigations as requested or deemed necessary

11. Makes recommendations for improved controls, operating procedures, accounting records, and systems designs

12. Examines and reports on the effectiveness of management in safeguarding assets and compliance with established policies and procedures

13. Prepares written reports of findings and recommends improvements

14. Exchanges information with College and District staff at all levels regarding policies and procedures related to the assigned functional accounting area

15. Serves as a technical (accounting) resource to various offices within the District

16. Attends meetings, workshops, and other gatherings to obtain the most current information

17. Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops and other activities; represents staff at meetings, as assigned

18. Plans, coordinates, and supervises daily operations in functional accounting areas, including training, staff development, direction, and evaluation of accounting and support staff

19. Monitors and evaluates performance of internal and external computerized financial record systems and develops recommendations, in conjunction with information technology staff, to implement system improvements and upgrades and to maintain effective integration of systems as well as Districts PCI compliance

20. Researches, compiles data for, and prepares complex fiscal reports to local, state, and federal agencies as required

21. Plans and reviews report data and conclusions with management staff; coordinates required changes in District fiscal records, policies, and procedures, in conjunction with senior management and other staff

22. Monitors and interprets federal and state regulations and guidelines and assures compliance with requirements; updates and revises procedures as necessary

23. Uses a variety of spreadsheet and other software to prepare various financial reports, analyze complex financial, statistical, and other data

24. Sets up and maintains database and other online resources of data

25. Provides input into the development and modification of database programs, screens, data formats, and record keeping

26. Provides special and regular reports on data collected

27. Implements financial requirements of contractual agreements made by the District

28. Monitors, reconciles, and balances expenditure and revenue control accounts and general ledger accounts

29. Reconciles cash, prepares financial statements, and maintains chart of accounts

30. Posts revenue, abatement, accounts receivable, expenses, salaries and liabilities to District ledger

31. Prepares monthly income analysis summaries, cash flow statements, and fund balance statements

32. Composes and prepares correspondence, recommendations and reports, using a variety of computer software

33. Monitors and manages various investments, certificates of deposit, and other fund instruments as assigned

34. Performs other related duties as assigned


Minimum Qualifications:
A combination of education and experience equivalent to a Bachelors degree from an accredited institution in accounting, business administration, finance or a closely related field

Successful work experience of increasing responsibility that has included auditing, fund accounting; financial analysis and reporting; and project budgeting, planning, and design

Experience in the coordination of workloads with people at various levels within an organization

Skill in complex data research, analysis and reporting

Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials

Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff

Demonstrated skills in written and oral communication, including public speaking and persuasive communication

Skill in training, directing, supervising, and evaluating the work of others

Possession of a California Drivers license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations


Physical Requirements:
This classification requires sitting for various lengths of time; the ability to type, use phone, occasionally lift, carry, push, pull, or otherwise move objects of light to moderate weight; work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.


Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:
1. Knowledge of generally accepted accounting and auditing principles, practices and procedures, and fund accounting

2. Knowledge of State Education Code, state budget and accounting policies and other applicable regulations

3. Knowledge of financial analysis and research procedures

4. Knowledge of procedures, operations, and policies of a community college district

5. Skill in the development and use of a variety of spreadsheet and other software instruments to conduct financial analysis, develop, format and prepare data for a variety of reports

6. Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources and other staff from various constituencies and levels within the organization

7. Skill in training, directing, supervising, and evaluating the work of others

8. Skill in oral and written communication, including public and persuasive speaking

9. Skill in planning, organizing financial data, and prioritizing a variety of workloads and deadlines

10. Ability to communicate effectively with people from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds and who are at various levels within organizations

11. Skill in strategic planning and multi-level tasking with attention to detail

12. Skill in active listening


Preferred Qualifications:


Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.


Open Date: 10/07/2020
First Review Date: 10/28/2020
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials
All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:

SMCCCD Office of Human Resources
3401 CSM Drive, San Mateo, CA 94402
Tel.: (650) 574-6555
Fax:(650) 574-6574
Web Page: www.smccd.edu/hr


Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.


EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.


Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2019 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2019 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2019 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2019 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.


To apply, visit: https://jobs.smccd.edu/





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