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District Director, Grants and External Funding (Full-Time) District Office
State Center Community College District
Campus Location: District Office
Start Date: 02/02/2023
Under the general direction of the Vice Chancellor, Educational Services and Institutional Effectiveness, plans, organizes, directs and serves as the director for District-wide grants development and administration; assists the colleges in identifying and applying for grants; manages Educational Services accounting, budgeting, reporting and compliance; directs the development and implementation of regional partnerships and provides fiscal management/oversight for multiple regional consortia managed by the division; organizes professional development programs related to grant development and stewardship for District and college-level staff and faculty project managers; acts as a liaison with other educational institutions and community resources; and performs related duties as assigned.
The District Director, Grants & External Funding is distinguished from other directors by its responsibility for the development, implementation, tracking, and stewardship of District-wide grants and Educational Services division funding sources. Incumbents have broad management responsibilities requiring advanced knowledge of state and federal grant processes and procedures.
ESSENTIAL DUTIES & RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
- Plans, organizes, directs, controls, integrates, and evaluates the work of the District Grants & External Funding department; with employees, develops, implements and monitors work plans to achieve District goals and objectives; contributes to the development of and monitors performance against the annual department budget; manages and directs the development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual divisional goals, objectives and work standards.
- Directs and manages the performance of assigned employees; directs and oversees the selection of employees; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including timely performance evaluations; ensures accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
- Provides day-to-day leadership and works with employees to ensure a high-performance, service-oriented work environment that supports achievement of the department's and the District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
- Participates in the development and implementation of District and college strategic plans, goals and objectives; leads and directs department employees in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
- Plans, manages and directs the development, and stewardship of competitive grant applications; assesses funding needs through coordinated department research and ensures alignment of grant programs to college, District and regional project objectives; directs college and regional project teams and performs grant development project management; integrates, gap analysis, program data, and research data to develop program plans and project integration across colleges and grant partners; coordinates multi-campus and locally generated materials and reviews for consistency and efficient usage of resources.
- Manages and maintains the tracking of grant applications and proposals submitted, including synopsis of grant opportunities, grant databases and boiler plate/template maintenance and grant application and reporting systems.
- Coordinates with employees and external partners to solicit information needed to write funding proposals, generate budgets, delineate projected outcomes and assemble required documentation; evaluates, reviews and edits narratives, program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar, data accuracy, completeness and compliance with funder and District guidelines.
- Manages and maintains all college and District accounts for grant submission and stewardship; coordinates pre- and post-award services to establish college accounting; ensures full grant submission and stewardship account setup for new colleges and educational centers.
- Recommends processes to evaluate and make decisions on grant fund allocation based on District and college strategic and funding priorities; establishes, maintains and amends sub-grant budgets and contracts with support from DO Purchasing; reviews Education Services division project invoices to ensure conformance with funder provisions and contract terms and conditions; prepares and submits financial projections, analyses, financial statements and all required funder reporting, including state and federal fiscal and technical reports; works with internal/external auditors, briefs upper management on any compliance issues, and makes recommendations for resolution.
- Oversees the development, implementation, maintenance and documentation of financial systems to support the process of receiving and distributing regional funding streams on behalf of the Educational Services division, including tracking and reporting systems for use by regional consortia members; ensures communication with managers of sub-granted funds to understand how the District can provide better grant management and invoicing support; directs, implements and oversees process enhancements, technology enhancements and new procedures and methodologies.
- Researches, develops and implements faculty and accounting staff workshops for grant development, grant funding stewardship practices, and policies and practices of both funders and the District.
- Makes presentations to diverse audiences, including the Board of Trustees and other board-level groups.
- Recommends, develops, implements, and revises policies, procedures and operational guidelines to improve and/or clarify grant pre- and post-award processes.
- Interprets, applies and ensures compliance with all federal and state laws, applicable program policies, procedures, guidelines and reporting requirements; remains current on applicable legislative decisions and developments;; develops, maintains and audits spreadsheets, databases and reports related to grant production and Educational Services accounting work; utilizes third-party portals and databases to research and track student related outcomes data.
- Represents the District and participates in state and national program training and development and professional group meetings; makes presentations to various groups within the District, other educational institutions, community organizations and governmental agencies and participates in advocacy efforts for program funding and participant resources.
- Serves on or leads committees, work groups and task forces, and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars; and monitors the political landscape impacting funding streams, program areas and strategic priorities.
- Participates in participatory governance processes and initiatives.
- Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
- Performs related duties as assigned.
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices AND
- A masters degree from an accredited college or university AND one year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment; OR
- Possession of a valid California Community College Supervisory Credential.
A valid California drivers license and the ability to maintain insurability under the Districts vehicle insurance program.
Experience and skill with addressing issues of equity; recent experience working with African American, Latinx, Native American, and other racially minoritized students and an understanding of how historical patterns of exclusions of these groups in higher education shape patterns of participation and outcomes; willingness to examine and remediate ones relational practices to more effectively engage and support racially minoritized students; and a commitment to participatory governance, consensus building, and team approach to management.
Knowledge, Skills and Abilities
- Principles, techniques and best practices for grant proposal development, budget development/management and grant tracking and monitoring
- Regional, District and individual college goals, funding priorities and organizational resources.
- Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and complex grant accounting; Generally Accepted Accounting Principles (GAAP), Budget and Accounting Manual for California Community Colleges, and Contracted District Audit Manual for California Community Colleges.
- Principles, practices and methods of grant and categorical budget development/management and grant tracking, monitoring, and reporting.
- Principles, practices and methods of complex grant budget development, management, tracking and reporting in compliance with District, state and federal guidelines.
- Federal, state and local laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to legislative and regulatory compliance for a variety of funding sources.
- Principles, practices, methods and concepts used in public agency partnerships, contracting and contract administration.
- District/college student recordkeeping practices, procedures and systems for processing and maintaining student information.
- Principles and practices of sound business communication, including proper English usage, grammar, spelling, and punctuation.
- Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
- Research methods and analysis techniques.
- Principles and practices of effective management and supervision.
- Principles and practices of strategic planning.
- Basic principles and practices of organizational improvement and culture change.
- Safety policies and safe work practices applicable to the work being performed, including those required in crisis or threat situations.
- Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
- District and its mission and goals.
- Understand the importance of holding oneself accountable as educators for closing equity gaps and engaging in equitable practices.
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility.
- Encourage positive race-consciousness and embrace human difference.
- Reflect on institutional and teaching practices and aim to create a culturally responsive teaching environment.
- Thoughtfully build relationships to promote buy-in and participation among colleagues for equity-related projects and activities.
- Effectively engage and support historically and racially minoritized groups by addressing issues of inequity equity and improving culturally responsive, affirming, and validating service-oriented practices.
- Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
- Plan, organize, direct, and evaluate the activities of the Educational Services and Institutional Effectiveness Office.
- Oversee college-wide institutional effectiveness efforts in planning, program review, accreditation, outcomes assessment and financial stewardship with the overall intent of actively supporting the instructional goals, campus-wide needs and the healthy functioning of governance, management and other systems.
- Ensure compliance requirements are met and the interests of the college and its students are protected.
- Develop systems and procedures to assess student persistence, progress and student equity measures.
- Use sound judgement in disciplinary actions within scope of authority.
- Respond appropriately to student and campus emergency and threat situations.
- Adopt and manage evolving technologies in education.
- Evaluate the educational needs of the communities served by the college.
- Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with social science research theory and practice and with applicable laws, regulations, rules and policies.
- Analyze, utilize critical thinking and make sound recommendations on complex instructional, student and administrative issues.
- Work collaboratively with college and District executives, managers and students and provide expert advice and counsel to develop solutions to complex issues.
- Analyze, negotiate and administer grants and contracts.
- Understand, interpret, explain and apply applicable laws, codes and ordinances.
- Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
- Develop and implement appropriate procedures and controls.
- Communicate effectively, both orally and in writing, and practice active listening.
- Prepare and present comprehensive reports, studies, proposals and recommendations for diverse audiences.
- Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
- Establish and maintain effective working relationships with all those encountered in the course of work.
- Contribute to institutional vitality and growth.
Conditions of Employment:
221 duty days and 24 vacation days for a total of 245 days. Prorated based on start date.
Salary and Benefits:
An annual salary of $116,274 - $130,868 based on education and experience. A doctoral stipend of $2,270 is available. In addition, the District offers an attractive fringe benefit package including medical, dental, and vision coverage for the employee and dependents, and life insurance for employees. Employees are also members of the California State Teachers Retirement System (CalSTRS).
Applications will initially be screened by Human Resources to determine which applicants meet the minimum qualifications as stated in the job announcement.
From the applicants who meet the minimum qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement, a selection committee will review the candidates who are best qualified based on the minimum and desirable qualifications then determine who will be invited to interview.
The selection committee will rate responses to the interview questions and writing prompt (if applicable). Based on this rating, a small number of applicants will be selected as the "recommended candidates". These candidates will be forwarded to the Vice Chancellor for final interviews.
A hiring recommendation will be made by the Vice Chancellor and forwarded to the Board of Trustees of State Center Community College District for final approval.
State Center Community College District is an equal opportunity employer. It is our pledge to treat all applicants fairly and equitably in the recruitment and selection process. We endeavor to be a service-minded organization and respond, as best as we can, to the needs of our applicants and the faculty and administrators we work with in the District.
SCCCD EEO Plan
For more information, contact the Academic Human Resources Office, 1171 Fulton St, Fresno, CA 93721, (559) 243-7100. For information on State Center Community College District, visit our website at www.scccd.edu. Please refer to position number DGRT-DIR (Slot #1107)
Submission of application and related materials is the applicants responsibility and must be submitted through the districts online applicant portal. The District reserves the right to re-advertise or to delay indefinitely the filling of a position if it is deemed that the applicants for the position do not constitute an adequate applicant pool or if funding is not available. All application materials are subject to verification. False statements may be cause for disqualification or discharge from employment.
This is an academic management position, exempt from overtime provisions of the Fair Labor Standards Act, with responsibility for formulation and implementation of district policies, regulations, budget decisions, and supervision of personnel including assignment of work, evaluation of performance, adjusting grievances, recommending hiring, transfer, suspension, layoff, recall, promotion, and termination. Physical and Mental Demands
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this assignment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this assignment, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to walk, stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this assignment, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines; and interact with District/college managers, faculty, staff, the public, and others encountered in the course of work.
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this assignment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Employees work under typical office conditions subject to frequent public contact and interruption and intermittent exposure to individuals acting in a disagreeable fashion, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned worksite and to adjust to work schedule changes. This is an academic management position exempt from overtime provisions of the Fair Labor Standards Act.
About the District:
State Center Community College District (SCCCD) provides students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at SCCCD, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The State Center Community College District (SCCCD) values the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. We prioritize applicants who demonstrate they understand the benefits a diverse student population brings to the professional educational community. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at SCCCD, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners. An equity-minded individual is a person who:
- Understands the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
- Reframes inequities as a problem of practice and views the elimination of inequities as an individual and collective responsibility;
- Encourages positive race-consciousness and embraces human difference;
- Reflects on institutional and teaching practices and aims to create a culturally responsive teaching environment; and
- Strategically builds buy-in and participation among colleagues for equity-related initiative
State Center Community College District (SCCCD) is committed to empowering our colleges in their efforts to promote exemplary educational opportunities and to provide safe, inclusive, and supportive learning environments leading to student success and global competitiveness which will transform our region.
Empowering through Educational Excellence.
To be considered for this position please visit our web site and apply on line at the following link: www.scccd.edu
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