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Admissions & Records Technician

Position Number: 7223466
Location: Oakland, CA
Position Type: Admissions/Enrollment

Admissions & Records Technician

Salary: $58,231.80 - $73,505.04 Annually

Location: Peralta CCD District Office - Oakland, CA

Job Type: Full Time Classified

Job Number: 202600010

Division: Educational Services

Closing Date: 6/18/2026 11:59 PM Pacific

Class Purpose

Under the supervision of the Vice Chancellor of Educational/Student Services or designee, and general direction of the District Admissions Officer, the Admissions & Records Technician performs duties in student admissions, registration and records maintenance.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

Act as liaison and technical resource person in the Admissions and Records Office.
Evaluate petitions for Associate Degrees, Certificates of Completion and Initial Evaluations.
Determine which students graduate with honors based on grade point average computations.
Process substitution/waiver petitions.
Notify students concerning the status of their petitions.
Maintain a graduation file on the personal computer.
Order diplomas and certificates from vendors.
Perform records maintenance, compute GPA's, post degrees and certificates, credit by examinations and four-year college concurrent enrollment grades.
Flag repeated courses and those taken for high school credit.
Work with the public during registration performing duties such as counter work and determination of residency.
Process on-line registration holds, adds, and drops census rosters and early alert codes.
Verify attendance; assist in the distribution, collection and screening for accuracy of attendance and grade rosters.
Compose correspondence and maintain student records and administrative files.
Performs other related duties as required.

Minimum Qualifications

Three (3) years of clerical and technical experience in student registration and in admissions and records maintenance; or an equivalent combination of training, education and qualifying experience that demonstrates the ability to perform the duties of the position.
Knowledge of rules, regulations and policies of registration and admissions.
Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites and E-mail.
Ability to perform data entry on a computer.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable Qualifications:

Ability to train and supervise the work of student assistants.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Ability to speak and write effectively.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position:
1. Resume
2. List of three references

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

Please note, the District's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Marshniel Chandra at mchandra@peralta.edu.

To apply, please visit https://www.schooljobs.com/careers/peralta/jobs/5366490/admissions-records-technician

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